Wedding Table Calculator — Tables, Chairs & Linens for Your Guest Count
Enter your guest count and table size to get the full rental list: guest tables, seats, chairs with spares, tablecloths in the right size, napkins and runners.
| Item | How it is worked out | Your number |
|---|
Where these numbers come from
Seats per table are the comfortable figures rental planners use: 5 at a 48-inch round, 8 at a 60-inch, 10 at a 72-inch, 6 at a 6 ft rectangle and 8 at an 8 ft. You can squeeze one or two more per table, but elbows, place settings and centrepieces all compete for the same space. Cloth sizes are table width plus twice a 30-inch drop, which reaches the floor on a standard-height table: a 60-inch round takes a 120-inch cloth, a 72-inch a 132-inch. Napkins run at 1.5 per guest — one at each place setting, plus a share for drinks, drops and the inevitable spills. Spare chairs at 5% cover late additions and the seat someone always moves.
Do not forget the non-guest tables: cake, gifts and cards, guest book, DJ and bar stations typically add 4-6 more tables (and cloths) beyond the guest count above.
Tables and linens by guest count (60-inch rounds, head table of 10)
| Guests | Guest tables | Chairs (+5%) | Tablecloths | Napkins |
|---|---|---|---|---|
| 50 | 5 | 53 | 8 | 75 |
| 100 | 12 | 105 | 15 | 150 |
| 150 | 18 | 158 | 21 | 225 |
| 200 | 24 | 210 | 27 | 300 |
Next steps
Assign the seats: Seating Chart Planner. Size the room around the tables: Dance Floor & Tent Calculator. Count centrepieces and candles per table on the Decoration Ideas page, and make the place cards and table numbers to match.
Frequently asked questions
How many tables do I need for 100 guests?
Thirteen 60-inch rounds seat 100 guests with no head table (8 per table, rounded up). With a head table seating 10, you need 12 guest tables — 96 seats — plus the head table, which is the setup this calculator uses as its default.
What size tablecloth fits a 60-inch round table?
A 120-inch round cloth gives a floor-length drop on a standard 30-inch-high table (60 inches across, plus 30 inches of drop each side). A 108-inch cloth gives a three-quarter drop and a 90-inch cloth a half drop.
How many napkins do I need for a wedding?
Plan 1.5 per guest: one per place setting, plus extras for the bar, spills and drops. For 100 guests that is 150 napkins, which matches what linen rental guides recommend for plated service.
How many chairs should I order?
Your guest count plus about 5% spares — 105 chairs for 100 guests. If the ceremony is in a different space and chairs cannot be moved during cocktail hour, order a second full set.
How many people fit at an 8 ft rectangular table?
Eight comfortably — three per side plus one at each end — or six if you seat only the sides for a family-style meal with large sharing platters.